Registration On-site

People who need an invitation letter for Visa must send their request without any delay to Please, provide your legal private domicile or professional address, passport number and the address of the Belgian consulate where your visa application will be submitted.

After Sunday, 30th June 2024, a late booking fee of 20€ is added to the registration fee.

Personal & Contact information
In case you need an invitation letter to obtain visa write your names exactly as mentioned on your Passport.
In case you need an invitation letter to obtain visa write your names exactly as mentioned on your Passport.
In case you need an invitation letter to obtain a visa, the address above should be your official legal domicile or your professional contact address at your institute.
Underaged IMC participants must be accompanied and have the legalized documents for travelling abroad without parents.
Travel & Arrival
at :
at :
If you travel in group, indicate with whom you share your journey. If you travel by bus, plane or train indicate which bus, plane (date, flight number, airport) or train. Indicate this for both arrival and departure.
Lectures and posters
Registration & Accommodation

Because the conference room can accommodate 120 persons, the registration may have to be closed earlier if full capacity is reached before the deadline!

We have successfully negotiated new rooms for participants who wish to sleep alone. We are now offering 10 new double rooms for single occupancy.

VIP activities

VIP Activities will take place on Thursday, 19tn September for those who arrive earlier (~3.00pm). Visit the VIP Activities page for details.

Other Information
As far as the catering can take requests into account
General comments
Data Protection and Service Agreement

IMO values your personal data and holds them in accordance with the General Data Protection Regulation (GDPR).

Data Protection and Privacy

In compliance with the General Data Protection Regulation of the European Union, the data controller, the International Meteor Organization (IMO), international non-profit organization under Belgian Law, registration number 0441.894.089, Jozef Mattheessensstraat 60, 2540 Hove, represented by its President, Francis Verbeeck,, informs you of the following:

  • The data provided above, as well as the data updated or added later, provided in connection with your registration for this IMC, and information about the payment of your registration fee are collected and processed solely for the purpose of administering your IMC registration, the proper organization of the conference, informing you about future editions, and making anonymous statistical analyses useful for future IMC organizers. For this, we seek your consent, which is also the legal basis for the processing of your personal data.
  • Your personal data will be disclosed to IMO officers in charge of administering IMC registrations, composing the program of the conference, and editing the proceedings, all acting under the authority of the IMO, with exception of your first and last name, affiliation, and country, which are shown in the participants' list at the IMC Website. Your personal data will also be provided to the local organization, as mentioned on the IMC Website, for the proper logistic organization of the conference. This may mean that your personal data is transferred to a third country
  • If, for whichever reason, the registration is not accepted by the LOC, all data pertaining to it will be erased. Otherwise, they will be stored for at most ten years.
  • You have full access to the data you provided using a link sent to you via email upon registering, and can update or complete most of these data.
  • You have the right to request from the controller via email to access to and rectification or erasure of personal data or restriction of processing concerning of your personal data or to object to processing as well as the right to data portability.
  • You may withdraw the consent we seek for processing your personal data at any time by simple request to the controller via email to (without affecting the lawfulness of the processing of your personal data based on your consent before its withdrawal).
  • Information on registration fee payments included in the IMO's bookkeeping will not be erased since accounting data must be kept according to the applicable accounting regulations. This information is not public however and will not be disclosed unless legally required.
  • If you erase, or request the erasing of, personal data, services which depend on these data can and will no longer be provided.
  • You have the right to lodge a complaint with a supervisory authority.
Please, report any problems you experienced using this form to Vincent Perlerin from Mike Hankey & Associates, LLC.