Payment

After Sunday, 30th June 2024 , a late booking fee of 20€ is added to the registration fee.
Registration deadline: Friday, 9th August 2024 .

Registration fees

Together with the IMC registration form, the full IMC registration fee together with supplements for T-shirt (10€), printed posters (10€) and printed proceedings (20€) must be paid . The IMC registration fee is either:

  • 330 € - Single Room (SOLD OUT)
    Standard accommodation in a single room for 3 nights (only) with full board + participation in the conference, conference materials, coffee breaks and excursion (price per person). Limited availability: only 4 single rooms are available.
  • 350 € - Single Room (limited)
    Only 3 left. Standard accommodation in a double room with single occupancy for 3 nights (only) with full board + participation in the conference, conference materials, coffee breaks and excursion (price per person). Limited availability: only 10 double rooms with single occupancy are available.
  • 250 € - Double in the IMC host (or external nearby apartment)
    Only 3 left. Standard accommodation in a double room for 3 nights (only) with full board + participation in the conference, conference materials, coffee breaks and excursion (price per person). Limited availability: only 36 double rooms are available in hotel + 2 external apartments.
  • 220 € - Triple in the IMC host (or external nearby apartment)
    Only 2 left. Standard accommodation in a triple room for 3 nights (only) with full board + participation in the conference, conference materials, coffee breaks and excursion (price per person). Limited availability: only 6 triple rooms are available in hotel + 1 external apartment.
  • 210 € - Quadruple room in the IMC host (or external nearby apartment)
    Only 2 left. Accommodation in a room with 4 beds for 3 nights (only) with full board + participation in the conference, conference materials, coffee breaks and excursion. . Limited availability: only 4 quadruple rooms are available in hotel + 1 external apartment.
  • 150 € - No accommodation
    All meals except breakfasts + participation in the conference, conference materials, coffee breaks and excursion. (You can find information on additional accommodation here.)
  • 20€ - Online participation to the conference through Zoom

The registration fees include full board (accommodation, breakfast, lunch, and dinner) from September 19th (dinner included) till September 22nd afternoon (lunch included), IMC lectures, conference materials, coffee breaks, excursion and Saturday evening program.

Mind that registration may have to be closed earlier if full capacity is reached before the registration deadline. The total number of participants is limited to 120, on a first-come first-served basis. Because the hotel can accommodate 110 persons, an extra 10 persons can be registered as non-accommodation participants. They need to seek lodging elsewhere (please see Additional accommodation for suggested hotels).

Be aware that you are responsible for finding suitable accommodation as well transportation to and from the conference venue if you choose the “no-accommodation” option. Please read what is written about this on the Venue page.

T-shirts and printed proceedings can be purchased upon registering at an additional charge.

Accompanying persons sharing a room with a participant must also register as a participant.

Please note that the LOC cannot print posters larger than A1 size, which is 59.4cm x 84.1cm (23.4 in × 33.1 in).

Payment

You can pay in one of the following ways:

1. PayPal payments or credit card Payments through PayPal

For credit or debit card payments we use the services of PayPal. However, PayPal charges us a fee for each transaction. Because we try to keep the conference fee as low as possible, we are obliged to charge this cost to participants paying with PayPal. If you pay with PayPal, please make sure that you transfer the amount due including costs. You will find the total amount due including PayPal costs on your registration confirmation. To pay, click the PayPal logo on the confirmation screen you will see after registration or the PayPal logo below to be redirected to their secure website to complete the payment. Your payment will be made to the IMO (payment@imo.net).

2. International bank transfer

International bank transfer payments should be made to:

International Meteor Organization, Jozef Mattheessensstraat 60, 2540 Hove, Belgium
Bank account at BNP Paribas Fortis Bank Belgium
BIC bank code: GEBABEBB
IBAN account number: BE30 0014 7327 5911
e-mail: treasurer@imo.net

When paying, make sure that the IBAN account number and BIC bank code are both mentioned! Always contact your local bank to verify charges for international transfers, which are at the participant’s expense.

Transfers in Euro from an EU member state or another EEA country (Norway, Iceland, and Liechtenstein) should be free, however, or at least no more expensive than a domestic bank transfer, provided they are done correctly.

3. Other payment methods

If you cannot use either the international bank transfer or the PayPal service, please contact the IMO Treasurer for instructions.

Cancellation Policy

The cancellation policy for the IMC 2024 is as follows:

  • Until Sunday, June 30th 2024: full reimbursement, except for 15€ administrative costs.
  • Between Monday, July 1st 2024 and Friday, August 9th 2024 : partial reimbursement of half of the registration fee;
  • After Friday, August 9th 2024: no reimbursement.